{"id":270,"date":"2020-09-11T15:44:26","date_gmt":"2020-09-11T15:44:26","guid":{"rendered":"http:\/\/digital.eca.ed.ac.uk\/hybridteaching\/?p=270"},"modified":"2020-09-11T15:44:26","modified_gmt":"2020-09-11T15:44:26","slug":"making-a-virtual-meeting-sign-up-sheet","status":"publish","type":"post","link":"https:\/\/digital.eca.ed.ac.uk\/hybridteaching\/making-a-virtual-meeting-sign-up-sheet\/","title":{"rendered":"Making a virtual meeting sign-up sheet"},"content":{"rendered":"\n

By Nikki Moran, Reid School of Music
n.moran@ed.ac.uk<\/a><\/p>\n\n\n\n

I have been thinking and talking to people about the best way to schedule Personal Tutor and other student meetings.  Options include blocking out a time for drop-ins, then use the Lobby function in Teams to let individual students in.  Or, use your Calendar, and ask students to make appointments according to your availability.<\/p>\n\n\n\n

Here is another possible solution for ECA Personal Tutors needing to schedule their online group and 1-to-1 meetings in the next couple of weeks.  It is also useful if you have irregular office hours. <\/p>\n\n\n\n

This is it: Use anything in Office or Office365 to make a basic grid. I used OneNote. <\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

It gives similar scheduling flexibility as a Doodle poll \u2013 better, I\u2019d say \u2013 and it has the advantage that it keeps you right by our institutional guidance on GDPR.  <\/p>\n\n\n\n

This is the process.<\/p>\n\n\n\n

Make a sign up sheet\u00a0\u2192\u00a0Save it to OneDrive\u00a0\u2192\u00a0\u00a0Paste a link into ECA Senior Tutor\u00a0Dee’s ‘Welcome message’ template<\/a>\u00a0\u2192\u00a0Have students schedule themselves up according to your availability.<\/p>\n\n\n\n

Here is a link to a sign-up template in OneNote<\/a> that you can copy. <\/p>\n\n\n\n

If you want to go one step further, <\/strong>use MS Teams <\/strong>to <\/strong>\u2018Create a Team\u2019 for <\/strong>your personal tutees.<\/p>\n\n\n\n

Step 1. Make a team \u2013 the \u2018Other\u2019 type option is fine.<\/p>\n\n\n\n

Step 2. Make it private. <\/p>\n\n\n\n

Step 3. Skip the step where you add people.  <\/p>\n\n\n\n

Step 4. Go back the Teams view, find the  \u2018\u2026\u2019 and click More options > Manage team. <\/p>\n\n\n\n

Step 5. Select the Settings tab > Team code > Generate. Click Copy.<\/p>\n\n\n\n

Share this code in your Welcome email and invite students to join the Team.  You can pin your sign-up sheet in the Team, just as if it\u2019s a piece of paper stuck to your door.  <\/p>\n\n\n\n

Do this by adding a tab in your General channel \u2013 see screengrab. <\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Reasons you might want to do it this way: <\/p>\n\n\n\n

  1. Generate instant magic community feeling <\/li>
  2. Reduce transactional distance<\/a><\/li>
  3. Save yourself from email inbox traffic<\/li><\/ol>\n\n\n\n

    (PS – You will still have to suffer EUCLID to do the following:\u00a0\u00a0Find your personal tutees and their records, press the red attendance button, enrol them on courses, keep notes\/document meetings, and send any group emails. Sorry.)<\/p>\n\n\n\n

    NM, 10 Sep 2020<\/p>\n","protected":false},"excerpt":{"rendered":"

    By Nikki Moran, Reid School of Musicn.moran@ed.ac.uk<\/a> I have been thinking and talking to people about the best way to schedule Personal Tutor and other student meetings.  Options include blocking out a time for drop-ins, then use the Lobby function in … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[18,17,16],"acf":[],"_links":{"self":[{"href":"https:\/\/digital.eca.ed.ac.uk\/hybridteaching\/wp-json\/wp\/v2\/posts\/270"}],"collection":[{"href":"https:\/\/digital.eca.ed.ac.uk\/hybridteaching\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/digital.eca.ed.ac.uk\/hybridteaching\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/digital.eca.ed.ac.uk\/hybridteaching\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/digital.eca.ed.ac.uk\/hybridteaching\/wp-json\/wp\/v2\/comments?post=270"}],"version-history":[{"count":1,"href":"https:\/\/digital.eca.ed.ac.uk\/hybridteaching\/wp-json\/wp\/v2\/posts\/270\/revisions"}],"predecessor-version":[{"id":271,"href":"https:\/\/digital.eca.ed.ac.uk\/hybridteaching\/wp-json\/wp\/v2\/posts\/270\/revisions\/271"}],"wp:attachment":[{"href":"https:\/\/digital.eca.ed.ac.uk\/hybridteaching\/wp-json\/wp\/v2\/media?parent=270"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/digital.eca.ed.ac.uk\/hybridteaching\/wp-json\/wp\/v2\/categories?post=270"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/digital.eca.ed.ac.uk\/hybridteaching\/wp-json\/wp\/v2\/tags?post=270"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}