{"id":1640,"date":"2018-09-12T11:36:56","date_gmt":"2018-09-12T10:36:56","guid":{"rendered":"http:\/\/digital.eca.ed.ac.uk\/sdhandbook\/?page_id=1640"},"modified":"2020-09-10T04:44:05","modified_gmt":"2020-09-10T03:44:05","slug":"attendance-and-engagement","status":"publish","type":"page","link":"https:\/\/digital.eca.ed.ac.uk\/sdhandbook\/attendance-and-engagement\/","title":{"rendered":"Attendance and Engagement"},"content":{"rendered":"\n<p>University teaching at\npostgraduate level is often less \u2018hands on\u2019 than you may be used to from your\nprevious studies. A key outcome of university\u2010level education, and particularly\npostgraduate education, is that of student independence and initiative: we\nexpect our graduates to possess the skills and confidence needed to find things\nout for themselves, rather than requiring significant and ongoing direction.<\/p>\n\n\n\n<p>In the early stages of your\nprogramme we seek to accustom you to becoming proactive in directing your own\nlearning, especially in seminars and tutorial sessions. You will then be\nincreasingly challenged to make practical use of the independence, confidence\nand initiative you have developed. Through participation in discussions, and\noccasionally through giving presentations in tutorials, crits, tutorial\u2010like\nseminars, and studios, your progress as an independent learner will be\ndemonstrated (and in some cases, evaluated). You will also be encouraged to\nengage in extra-curricular seminars and events, many of which will have a\nparticipatory element. <\/p>\n\n\n\n<p>Your involvement in all\nsuch activities will play an important role in you taking ownership of your\nlearning and academic development, and in many cases will be central to\nachieving the intended learning outcomes of our courses.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><a><strong>Where we monitor your attendance and engagement<\/strong><\/a><strong><\/strong><\/h4>\n\n\n\n<p>Attendance\nmonitoring varies across programmes and between undergraduate and postgraduate\nprogrammes. ECA, like other areas in the University, will take\nattendance\/engagement registers at a range of events which may include:<\/p>\n\n\n\n<ul><li>small-group sessions such as tutorials,\nseminars, studios and crits;<\/li><li>submission of coursework;<\/li><li>attending a meeting with your Personal\nTutor, Supervisor etc.<\/li><\/ul>\n\n\n\n<p>We\nmonitor your engagement with your studies across a range of events and across\nthe duration of your studies. If you do not attend or engage with your studies\nand start to miss these <strong>engagement\npoints<\/strong>, we will follow this up with you.&nbsp;\nUsing these engagement points assists ECA in identifying where you may\nbe experiencing difficulties and ensures that timely and appropriate\nintervention can be made to prevent non-attendance becoming a serious matter.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Avoid problems\n&#8211; Keep in contact with us<\/strong><\/h4>\n\n\n\n<p>If\nyou know you are going to miss a seminar\/tutorial\/studio then you must let us\nknow (see below). <strong>You should outline the\nreason for not attending.<\/strong> If you have a <strong>valid reason<\/strong> for not attending, i.e. something out with your\ncontrol such as illness, emergency care for a dependant etc., then we will mark\nyou as exempt from attending.&nbsp; Please\ncontact us in advance \u2013 if this is not possible then contact us within 5\nworking days of the event. It is important to note that poor time-management is\nnot a valid reason, so the following would<strong>\nnot<\/strong> be accepted as valid reasons for being absent: you slept in; you had\ncommitments to other work\/paid employment, etc.&nbsp;\n<\/p>\n\n\n\n<p>Whilst\nwe realise that not every student will have a 100% attendance record, we do expect\nyou to engage with your studies throughout your time in Edinburgh. As outlined\nbelow, we will contact you if your attendance is lower than expected\/required\nfor the programme.<\/p>\n\n\n\n<p><strong>Who to contact about not attending:<\/strong><\/p>\n\n\n\n<ul><li>For\nteaching events and assessment \u2013 email the Course Organiser\/tutor and\n<a href=\"mailto:eca-attendance@ed.ac.uk\" class=\"autohyperlink\">eca-attendance@ed.ac.uk<\/a><\/li><li>If\nyou are going to miss a number of classes or other programme level events (e.g.\ninduction), then please email your Personal Tutor, and copy your email in to\nthe ECA Student Support Office at <a href=\"mailto:eca-sso@ed.ac.uk\">eca-sso@ed.ac.uk<\/a>.<\/li><li>If\nyou need to apply for an interruption to your studies (i.e. you need to be away\nfor 2 weeks or more) then contact your Personal Tutor, and copy your email in\nto the ECA Student Support Office at <a href=\"mailto:eca-sso@ed.ac.uk\">eca-sso@ed.ac.uk<\/a>.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>What happens if\nyou don\u2019t engage with your studies?<\/strong><\/h4>\n\n\n\n<p>The\nEscalation Procedure is a formal, recorded structure of communications with a\nstudent who has a demonstrable lack of engagement with their studies, such as\nthough attendance that falls below the agreed level of engagement required by\nthe University.<\/p>\n\n\n\n<p>You\nwill enter the Escalation Procedure if you meet one of the following criteria:<\/p>\n\n\n\n<ul><li>Your engagement level falls below 75%;<\/li><li>Your last positive engagement was more\nthan 30 days ago;<\/li><li>You fail to respond to communications\nregarding non-engagement.<\/li><\/ul>\n\n\n\n<p>Ultimately,\nthe Escalation Procedure <strong>can lead to exclusion for non-attendance<\/strong>. For Tier 4 sponsored students, exclusion\nimmediately results in losing sponsorship by the University. <\/p>\n\n\n\n<p>If\nwe notice a pattern of non-engagement with your studies then our first response\nis normally pastoral in nature i.e. to make sure that things are OK. If your\nengagement continues to be poor, or if you fail to respond to communications\nregarding your non-engagement or attendance, then we will escalate as outlined\nbelow:<\/p>\n\n\n\n<ul><li><strong>STAGE 1<\/strong>\n&#8211; Informal email message. We will let you know that your engagement with your\nstudies is below what is expected. This normally consists of attending less\nthan 75% of all events where attendance is monitored and\/or failing to confirm\nyour attendance at the start of teaching. You will be given 5 working days to\nrespond or to re-engage with your studies.<\/li><li><strong>STAGE\n2<\/strong>\n&#8211; Formal warning. If you fail to re-engage with your studies and\/or fail to\nrespond to school communications, you will be considered to be at Stage 2. You\nwill again be contacted and given a further 5 working days to respond or to\nre-engage.<\/li><li><strong>STAGE\n3<\/strong>\n&#8211; At this point we deem your attendance\/engagement to be inconsistent and of\nserious concern. Further investigations will be made to determine whether you are\notherwise progressing with your programme, and it is likely that you will be\ninvited to attend a meeting with the School to discuss your non-engagement. <\/li><li><strong>FINAL\nSTAGE<\/strong> &#8211;&nbsp; If you\nhave consistently missed engagement points (meeting your personal tutor\/supervisor,\ntutorials, seminars, studio registers, submitting assessments, attending\nexaminations, etc.) or your academic progress more widely is at a level deemed\nunacceptable, then ECA will consider your status using the \u2018Procedure for\nWithdrawal and Exclusion from Studies\u2019 policy and the Taught Assessment\nRegulations.&nbsp; <\/li><\/ul>\n\n\n\n<p>If\nyou reach this Final Stage, you will normally be referred to College (i.e.\nCAHSS) by your School (i.e. ECA). College will then invite you to a formal\nmeeting, with one possible outcome being your <strong>exclusion <\/strong>based upon the issue of persistent non-engagement.<\/p>\n\n\n\n<ul><li>If\nyou are a <strong>Tier 4 student<\/strong>, the\nUniversity will report the decision to exclude you to the UK Visas and\nImmigration (UKV&amp;I) Office, informing them that we have withdrawn your\nsponsorship. This is done within 10 working days of the date of decision to\nexclude.<\/li><\/ul>\n\n\n\n<p><a>Please note that all attendance and\nengagement communications will be sent via email to your <strong>University email account<\/strong>. It is your responsibility to check your\nemail regularly and to respond to emails in a timely fashion. Not checking your\nemail will not be considered a valid reason if you have entered the Escalation\nProcedure. This includes situations where you may be studying away from the\nUniversity (e.g. study abroad, ERASMUS, work placements etc.).<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>What Happens If You Don\u2019t Attend Any Classes At\nAll?<\/strong><\/h4>\n\n\n\n<p>If you are\nrecorded as having 0% attendance in your teaching activities, and you have no\ncontact with anyone at the University, you will be at risk of expulsion after\n60 days. Your situation will be considered under an Accelerated Escalation\nProcedure, and will immediately progress to the next stage if no response has\nbeen received after 7 days, and no other contact has been made with the\nUniversity. <\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><a><strong>International\nStudents on a Tier 4 visa<\/strong><\/a><strong><\/strong><\/h4>\n\n\n\n<p>As\na Tier 4 student, the University of Edinburgh is the sponsor of your UK visa.\nThe University has a number of legal duties to manage its sponsorship of your\nvisa. These include:<\/p>\n\n\n\n<ul><li>Regularly\nmonitoring your attendance\/engagement on your programme;<\/li><li>Reporting\nto UKV&amp;I if you suspend or withdraw from your studies, complete them early,\nfail to register, or are repeatedly absent to the point of being excluded from\nstudies.<\/li><\/ul>\n\n\n\n<p>As\na student with a Tier 4 visa sponsored by the University of Edinburgh, the terms\nof your visa require you to, (amongst others): <\/p>\n\n\n\n<ul><li>Ensure\nyou have a correct and valid visa for studying at the University of Edinburgh,\nwhich, if a Tier 4 visa, requires that it is a visa sponsored by the University\nof Edinburgh; <\/li><li>Attend all of your University classes,\nlectures, tutorials, etc. where required. This includes participating in the\nrequirements of your course including submitting assignments, attending meetings\nwith tutors and attending examinations. If you cannot attend due to illness, for\nexample, you must inform your School. <\/li><\/ul>\n\n\n\n<p>Please\nnote that any email relating to your Tier 4 sponsorship, will be sent to your\n<strong>University email address<\/strong> \u2013 it is your\nresponsibility to check this regularly. <\/p>\n\n\n\n<p>Please\nfamiliarise yourself with your Visa responsibilities and restrictions by\nreading the following links:<\/p>\n\n\n\n<p><a href=\"http:\/\/www.ed.ac.uk\/global\/immigration\/while-you-are-here\/rights-responsibilities-and-restrictions\">www.ed.ac.uk\/global\/immigration\/while-you-are-here\/rights-responsibilities-and-restrictions<\/a><\/p>\n\n\n\n<p>Students\nwith questions related to their Tier 4 visa should visit the Student\nImmigration Service website at: <\/p>\n\n\n\n<p><a href=\"https:\/\/www.ed.ac.uk\/student-administration\/immigration\">www.ed.ac.uk\/student-administration\/immigration<\/a><\/p>\n\n\n","protected":false},"excerpt":{"rendered":"<p>University teaching at postgraduate level is often less \u2018hands on\u2019 than you may be used to from your previous studies. A key outcome of university\u2010level education, and particularly postgraduate education, is that of student independence and initiative: we expect our &hellip;<\/p>\n<p class=\"read-more\"> <a class=\"more-link\" href=\"https:\/\/digital.eca.ed.ac.uk\/sdhandbook\/attendance-and-engagement\/\"> <span class=\"screen-reader-text\">Attendance and Engagement<\/span> Read More &raquo;<\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":10,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"acf":[],"_links":{"self":[{"href":"https:\/\/digital.eca.ed.ac.uk\/sdhandbook\/wp-json\/wp\/v2\/pages\/1640"}],"collection":[{"href":"https:\/\/digital.eca.ed.ac.uk\/sdhandbook\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/digital.eca.ed.ac.uk\/sdhandbook\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/digital.eca.ed.ac.uk\/sdhandbook\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/digital.eca.ed.ac.uk\/sdhandbook\/wp-json\/wp\/v2\/comments?post=1640"}],"version-history":[{"count":3,"href":"https:\/\/digital.eca.ed.ac.uk\/sdhandbook\/wp-json\/wp\/v2\/pages\/1640\/revisions"}],"predecessor-version":[{"id":1764,"href":"https:\/\/digital.eca.ed.ac.uk\/sdhandbook\/wp-json\/wp\/v2\/pages\/1640\/revisions\/1764"}],"wp:attachment":[{"href":"https:\/\/digital.eca.ed.ac.uk\/sdhandbook\/wp-json\/wp\/v2\/media?parent=1640"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}