As per the Postgraduate Degree Regulations, students can be permitted to attend courses on a class-only basis (i.e. not for credit) without being formally assessed for their performance.
Auditing can fall into two different categories of auditing:
- Read-Only Access: A student is manually added to the course Learn site as “Class Only”. The student can access course content, but cannot participate in any class activities or assessment, and does not have a record in the grade centre. If you are an online student this is the only way you can audit a course.
- Class Only Enrolment: A student is enrolled as “Class Only” in EUCLID. The course will appear on the final transcript but does not incur any course credits. Since “Class Only” courses appear on the student’s official record, the expectation is that students engage with the course as if it were being taken for credit. On enrolment, a student will be advised of this. Once enrolled in EUCLID, students will automatically be added to the relevant Learn site – again as “Class Only”, meaning they do not have a record in the grade centre. Enrolment on EUCLID is not available to online students.
Auditing is at the discretion of the Course Organiser – some courses might not accept auditing students, for example, if the course is already full, or if the course structure means auditing is inappropriate. The student must also meet any academic prerequisites for the course.
In the case of Class Only Enrolment, some Course Organisers may only allow auditing students to attend lectures, while others may expect them to play a full role in seminar discussions. It is each student’s own responsibility to contact course organisers before signing up for their course to clarify whether auditing it is possible and under what circumstances.
Once the Course Organiser has confirmed that they are willing to take auditing students, students must also obtain approval from their Programme Director if they want to be enrolled as “Class Only” in EUCLID. Approval might take into account the overall load (credit and non-credit bearing) on the student in the year, and the student’s current performance. Students needs to be aware that any subsequent time management issues due to course auditing is not ground for coursework extensions or Special Circumstances. Students are not typically permitted to audit more than one course in any semester, and no more than 60 credits in any one year.
A request to audit a course may be withdrawn if that place is needed by a student taking the course for credit.
Once approvals have been granted, Class Only Enrolment should be processed by the Student Administration and Support Service. This ensures that support staff are aware of the additional students, and the circumstances under which they have been approved. Students wanting to enrol in courses outside ECA should be directed to the relevant Course Secretary. Course Organisers can manually grant Read-Only students access in Learn.
Attendance and Engagement:
Engagement will not be monitored for Read-Only students. Students who have been enrolled in EUCLID as “Class Only” will automatically be included on attendance registers. If students are not in attendance at a particular teaching activity (or if they are permitted to attend lectures only) tutors should mark them as EXEMPT. Students who are in attendance should be marked as YES. Students will not necessarily be escalated due to non-attendance in a course they are auditing, unless their lack of engagement compounds upon other attendance concerns.