Late Penalties and Extensions

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You are expected to submit assessed coursework by the published deadline. Assessment deadlines will normally be published on the Virtual Learning Environment for the course (e.g. Learn) or via a Course Handbook. It is your responsibility to familiarise yourself with all assessment deadlines and methods of submission, particularly if you are taking a course outside of your subject area.

All ECA deadlines refer to the time in the UK at the point of submission.

If assessed coursework is submitted late, the penalty is a reduction of the mark by 5% of the maximum obtainable mark per calendar day (e.g. a mark of 65% on the common marking scale would be reduced to 60% up to 24 hours later). This applies for up to seven calendar days (or to the time when feedback is given if this is sooner), after which a mark of zero is given.

Application of late penalties relating to digital submissions

Late submissions due to technical errors are not considered exempt from late penalties.  It is the student’s responsibility to ensure the submission has been uploaded to the Virtual Learning Environment by the stated deadline.  Many courses will require large files uploaded as part of the assessment.  The upload of large files can take longer than expected.  Students are advised to upload on the University campus if possible where the network will be faster than offsite.  Students should factor in the upload time of their submission and not leave submissions online until the last minute.

It is the student’s responsibility to submit correct, readable files as part of their submission.  If a file is incorrect (relating to a different assessment) or is corrupted or inaccessible, it will be classed as a non-submission until the correct submission is uploaded.  Once the correct submission is submitted it will be marked, but it will be subject to late penalties as set out above.

Schools can consider cases for coursework extensions of up to a maximum of seven calendar days if the student has good reason for late submission. 

To request an extension, you are responsible for submitting your case and supporting evidence to the Student Support Office (eca-sso@ed.ac.uk) in advance of the published deadline using the Coursework Extension Request form:

www.ed.ac.uk/academic-services/forms/student-forms

Please remember to submit any relevant evidence with your form, e.g. doctor’s letter.

 If you are taking a course outside ECA, they may use a different form. You should familiarise  yourself  with  the  School’s  process to  make  sure  that  you  meet  their requirements.

Good reasons for requesting a coursework extension or late submission without penalty are unexpected short-term circumstances which are exceptional, beyond your control, and which can reasonably be expected to have had an adverse impact on your ability to complete the assessment on time. Good reasons may include:

  • Recent short-term physical illness or injury;
  • Recent short-term mental ill-health;
  • A long-term or chronic physical health condition, which has recently worsened temporarily or permanently;
  • A long-term or chronic mental health condition, which has recently worsened temporarily or permanently;
  • The recent bereavement or serious illness of a person with whom the student has a close relationship;
  • The recent breakdown in a long-term relationship, such as a marriage;
  • Emergencies involving dependents;
  • Job or internship interview at short notice that requires significant time, e.g. due to travel;
  • Victim of a crime which is likely to have significant emotional impact;
  • Military conflict, natural disaster, or extreme weather conditions;
  • Experience of sexual harassment or assault;
  • Experience of other forms of harassment;
  • Exceptional and significant change in employment commitments, where this is beyond the student’s control;
  • Exceptional (i.e. non-routine) caring responsibilities.

Should you have a good reason for requiring a coursework extension of more than seven calendar days, you should submit the coursework when able to do so and apply via the Special Circumstances process for the Board of Examiners to disregard the penalty for late submission. In this case, we strongly advise you to speak with your Personal Tutor as soon as possible.

For more information please refer to the Taught Assessment Regulations, Regulation 28 Late submission of coursework:

www.ed.ac.uk/files/atoms/files/2019-taught.pdf